Compiling clear and insightful reports throughout your stakeholder engagement project is essential for tracking progress, gaining buy-in, and meeting your project objectives. Effective reporting helps you understand and manage stakeholder relationships and allows you to communicate outcomes to your team and organization. Stakeholder Relationship Management (SRM) software takes this a step further by streamlining the reporting process and providing actionable insights. Here are four ways stakeholder reports generated through SRM software can significantly enhance your stakeholder engagement projects.
Why do you need a stakeholder report?
Stakeholder reports serve multiple vital functions throughout a project. They help teams gain valuable project insights and share updates internally, ensuring everyone is aligned and informed. Reports are also essential for preparing briefings with managers, meeting regulatory requirements, and gaining approval from decision-makers. Additionally, they facilitate sharing information with stakeholders or communities and are invaluable when compiling comprehensive annual reports that summarize progress and impact.
4 reasons to use Stakeholder Relationship Management software for stakeholder reports
Creating effective stakeholder reports is crucial for building trust and ensuring project transparency. Here are four compelling reasons to use Stakeholder Relationship Management (SRM) software to streamline and enhance your stakeholder reporting process.
1. Los informes SRM le ayudarán a usted y a su equipo a ahorrar tiempo
With Stakeholder Relationship Management (SRM) software, reporting is much faster. Whether you need a report for a regulator, team meeting, or a management update. SRM reports can compile your required information in a structured and organized manner within minutes.
¿Cuál es la diferencia entre los informes de hoja de cálculo y los informes SRM?
When using spreadsheets instead of an SRM, it's hard to keep your data consistent, making summarizing it for a report nearly impossible (not to mention the troubles that come from managing multiple spreadsheets and trying to track down the latest versions).
Spreadsheet reporting can take substantial time to compile, but with an SRM, you can quickly and easily report on anything you've logged.
Discover reasons why it's time to stop using spreadsheets for stakeholder engagement→
Informes rápidos para las administraciones públicas
For those in government who need to meet a Freedom of Information (FOI) request, Access to Information and Privacy (ATIP) request, or even just an information/status request, SRM reporting make it easier to pull what you need, including any supporting documents, to meet expectations quickly and effectively.
2. Los informes SRM le ayudarán a mejorar la transparencia
How you choose to share your stakeholder information will affect your ability to build trust in your project and with your stakeholders for better relationships in the long run, so project transparency should never be overlooked.
Para que sus informes de participación de las partes interesadas cumplan las expectativas de transparencia, debe asegurarse de haber incluido toda la información solicitada en un resumen organizado y comprensible.
Note: It's important to consult with different groups and individuals regarding their reporting expectations to ensure you're building reports that meet their needs.
La transparencia genera confianza
These SRM reports help keep everyone informed and included with timely updates from your organization, so there's no breakdown of trust over missing information or confusing summaries.
3. Los informes SRM ayudarán a proporcionar valiosas actualizaciones y visiones de conjunto
Whether someone has asked for specific updates or needs a project overview to prepare for an upcoming meeting, SRM reports will help you roll up your data to understand what's happening in your project and with your stakeholders.
Por ejemplo, puede que necesite saber qué partes interesadas del proyecto se preocupan por un tema concreto o cuántas conversaciones ha mantenido su equipo sobre un interés específico en un tiempo determinado. Un informe SRM puede ayudarte a responder fácilmente a estas preguntas, para que tú y tu equipo sepáis qué está pasando y dónde centrar los recursos.
La gestión de sus problemas debe ser un trabajo de equipo
When it comes to your issues management, you need to work closely with your team to monitor, understand and resolve your stakeholder issues, as it's crucial for your project risk management. In our SRM, Jambo, you can run reports to gain a high-level overview of your issues to help you understand which ones are high risk and low risk, to ensure you and your team know what needs your attention.
4. SRM reports will help you lower your project risks
Managing a team with multiple team members engaging with stakeholders can be challenging to keep track of everything. SRM reports will help you understand who's being engaged, what kinds of conversations are being had, the issues being raised, the commitments made to stakeholders and more. With this information available in reports, you lower your project risks by understanding what's happening (including your liabilities), which will help you make better decisions, prepare resources and make strategic adjustments to your stakeholder engagement plan.
Un SRM ayuda a mantener tus datos centralizados y seguros
You also lower your risks by using an SRM that centralizes your information. This way, you always know where all your data is located and never have to worry about what happens to a team member's information if they leave the organization, because you know it's all logged and available in your SRM. This allows you to utilize and continue reporting on all the data, even after someone has left the team.
Read our discovery post on the 11 benefits of centralizing your stakeholder data→
Reflexiones finales: ¿Son todos los informes SRM iguales?
It's clear that stakeholder reports can benefit your stakeholder engagement project, but it's important to note that not all SRMs are made equal. Every reporting benefit and feature we mentioned in today's blog is available in our SRM, Jambo, but won't necessarily be available in other SRMs on the market. To find the best SRM for your team's needs, consider doing your research.
Delve into our guide on stakeholder relationship management software and discover the benefits→
¿Cómo elegir el mejor SRM? Lista de comprobación gratuita
Para ayudarle a elegir el mejor software de gestión de las relaciones con los grupos de interés (SRM) para su organización, hemos creado esta lista de comprobación gratuita que le ayudará a orientar su investigación. Esta lista de comprobación incluye más de 30 preguntas que le ayudarán a comprender qué características debe tener en cuenta en su software SRM ideal.
